Using AI to check whether approval requests follow the authority policy

At one company, the Corporate Administration approval officereceives dozens of approval requests each month. Requesting departments vary, and the amounts cover capital investments, outsourcing, and credit matters. The office must check not only request content but alsowhether the approver has enough authority for that amount by comparing it with the authority policy schedule.

The authority schedule is granular, and the required approver changes based on request type, amount, and contract form. The approval policy also specifies details such as when Legal consultation is required and which attachments are needed. Checking everything before circulation takes substantial effort, and misses still happen.

No complex setup is required.Check whether the approval request follows the approval route required by the authority policy and approval policy.We entered it in the same words someone would use with a manager. The AI automatically built the review workflow and checkpoints.

No programming knowledge or complex rule setup is required. The generated workflow can be reviewed, edited, and reused with the same checkpoints.

After the workflow is saved and run, the AI checks whether each approval request item satisfies authority policy and approval policy requirements. Results are consolidated on one screen. The key point is thatevery decision includes the exact policy and clause used as evidence, so reviewers can verify the source text instead of accepting AI output blindly. Tap a row to open the cited evidence.

The four items the AI marked as pass can pass with evidence. Human attention is needed only forthe two needs-review items and one noncompliant item, three in total. The reviewer returned the authority-exceeding request, the requesting department corrected the route and added Legal consultation, and final approval was confirmed after a rerun.

All actions and decisions are recorded in a tamper-resistant audit log. You can later trace when, who, what, and on what evidence a decision was made, so it can be used directly for internal audits and management meeting explanations.

The pre-circulation check that used to require manual review of the authority policy schedule is now automatically assessed at drafting. The biggest reassurance for reviewers was that requests exceeding authority could be reliably stopped before circulation.

This was an approval request example, but INDX Compliance works the same way across use cases. Provide the benchmark documents (authority policy, approval policy, and credit limit criteria) and the document to check (approval request), then compare them with supporting evidence. The same workflow applies to internal policy consistency checks, contract review, ISO audit readiness reviews, and any work that involves checking against rules.