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INDX use case blog

Learn through practical trials:where INDX Compliance fits.

Patent work, internal policies, ISO audits: see the actual issues teams face, what they did with INDX, and what changed. Each post explains the workflow with real product screens.

Filter by industry, department, or topic

19 results

Use case
Internal policiesCompliance teamISO / PrivacyMark

Using AI to check whether a new internal policy conflicts with higher-level policies or laws

We compared a newly revised information security management policy against higher-level basic policies, work rules, and APPI requirements, then had AI identify conflicting clauses with evidence.

Policy review: 2 weeks to half a day, with zero missed issues
|8 minRead
Use case
IP departmentPatent applicationsDescription requirements

Using AI to check whether a pre-filing patent specification meets Patent Act description requirements and internal guidelines

We compared a near-final specification against Patent Act Article 36, JPO formatting, and internal filing guidelines, then had AI identify support and clarity issues in the claims with evidence.

Pre-filing check: 3 days to 1 hour, preventing returns for description defects
|8 minRead
Use case
ManufacturingQuality assuranceISO 9001

Using AI to pre-check an ISO 9001 internal audit and catch gaps in quality manuals and procedures

Before the internal audit, AI performed a first-pass check on whether the quality manual and department procedures met ISO 9001:2015 clauses 4-10, detecting missing corrective-action and audit provisions with evidence.

Audit preparation: 1 week to 2 hours, making missing requirements visible in advance
|8 minRead
Use case
Legal departmentContract reviewRisk clauses

Using AI to review a counterparty contract against internal contracting standards

We checked a counterparty service agreement against our contract checklist, subcontracting law, and past redlines, then had AI flag one-sided liability terms and unfavorable termination conditions with evidence.

Contract review: half a day to 15 minutes, flagging risky clauses with evidence
|8 minRead
Use case
AccountingExpense reimbursementMonthly closing

Using AI to first-check month-end expense reimbursements against internal policy

Submitted expenses were automatically checked against expense policy, spending limits, and required documents. Over-limit claims, missing receipts, and suspected personal use were sorted with evidence, sharply reducing return work.

Return handling: 20 hours/month to 3 hours, with policy violations detected automatically
|7 minRead
Use case
Management controlApproval requestsAuthority policy

Using AI to check whether approval requests follow the authority policy

Draft approval requests were checked against authority rules, approval policies, and credit limits. AI judged approver authority and missing required consultations with evidence, preventing out-of-authority approvals.

Instant pre-approval checks prevent out-of-authority requests
|7 minRead
Use case
Information systemsISO 27001ISMS

Using AI to identify gaps between policies and Annex A controls before an ISMS renewal audit

Before the audit, AI checked whether information security policies covered ISO/IEC 27001:2022 Annex A controls across technical, organizational, people, and physical domains, surfacing missing controls with evidence.

Audit preparation: 2 weeks to 1 day, surfacing missing controls in advance
|8 minRead
Use case
Corporate planningSubsidy applicationsApplication guidelines

Using AI to check whether subsidy application documents meet guidelines before submission

A near-final subsidy application package was checked against guidelines, eligibility requirements, scoring items, and required attachments. AI found missed requirements and missing attachments with evidence, preventing returns for formal defects.

Zero returns for formal defects, with missed requirements found in advance
|7 minRead
Use case
DX promotionAI usage guidelinesGovernance

Using AI to check whether internal AI usage requests follow AI usage guidelines

Generative AI usage requests from the field were checked against internal AI usage guidelines, personal data handling rules, and confidentiality classes. Risk categories and prohibited-use conflicts were sorted automatically with evidence.

Request review becomes less person-dependent, with risk categories judged by evidence
|7 minRead
Use case
DesignManufacturingQuality assurance

Using AI to compare product specifications against PRDs and acceptance criteria before drawing release

Product specifications created by design teams were checked item by item against PRDs, acceptance criteria, and safety standards. AI detected missing requirements and inconsistent thresholds with evidence before drawing release.

Specification review effort cut in half, with missed requirements detected before drawing release
|7 minRead
Use case
Procurement and legalAntisocial-force checksCredit management

Using AI due diligence to check new customers and vendors against antisocial-force databases and sanctions lists

New counterparties were checked across OFAC SDN, UN/EU sanctions lists, domestic antisocial-force databases, registry information, and credit reports. AI made first-pass eligibility judgments with evidence and also tested UBO and periodic update automation.

DD work drops from 2-3 hours per company to under 30 minutes, with periodic updates automated
|8 minRead
Use case
Export controlClassificationManufacturing industry

Using AI for first-pass classification of product specifications under FEFTA and EAR control lists

Specifications for a precision NC machine tool were checked against FEFTA export control schedules 1-4 and the U.S. EAR Commerce Control List. AI compared performance parameters with thresholds, judged classification with clause and EAR item references, and generated a draft classification report.

First-pass classification: several days to 2 hours, structurally reducing misses with cited clauses
|8 minRead
Use case
LegalITAPPI

Using AI to check whether privacy policies and vendor contracts meet APPI requirements

Privacy policies, purpose notices, vendor contracts, and data flow diagrams were checked against APPI clauses covering purpose specification and notice, third-party provision, vendor supervision, security controls, and cross-border transfer. AI identified legal gaps with clause citations.

APPI check: 2 days to 3 hours, detecting missing third-party consent arrangements in advance
|8 minRead
Use case
HRLabor managementArticle 36 agreement

Using AI monthly to check consistency among Article 36 filings, work rules, and actual overtime

Article 36 filings with special clauses, work rules, and attendance summaries were compared to find absolute monthly overtime limit violations, excessive special-clause use, and filing defects with evidence.

Monthly check: 10 hours/month to 30 minutes, detecting limit breaches the same day
|8 minRead
Use case
Management controlInternal auditJ-SOX

Using AI to check whether the J-SOX three-piece set meets financial reporting internal control requirements

Sales process narratives, flowcharts, and RCMs were checked against implementation standards for evaluating and auditing internal control over financial reporting. AI found missed key controls and risk ID inconsistencies across documents with evidence before audit.

Design evaluation: 2 weeks to 2 days, finding missed key controls with evidence before audit
|8 minRead
Use case
Sales managementFinanceCredit management

Using AI for first-pass judgment of whether credit approval requests meet credit policy, limits, and financial criteria

Approval requests were checked against credit management policy, transaction limit rules, financial screening criteria such as equity and current ratios, and collateral conditions. AI automatically detected limit excesses and financial shortfalls with evidence, improving both speed and accuracy.

Credit decisions: 5 business days to same day, with limit excesses and financial shortfalls detected automatically
|8 minRead
Use case
ManufacturingSafety and healthRisk assessment

Using AI to check whether shop-floor work procedures, SDS, and risk assessment sheets meet safety law requirements

Work procedures, SDS, and risk assessment sheets for a press line were checked against Industrial Safety and Health Act Article 28-2, risk assessment procedures, and internal safety standards. AI detected missed hazards and blank risk estimate fields with clause references.

Periodic inspection: 1 day to 2 hours, detecting missing RA sheet entries with evidence and clause numbers
|8 minRead
Use case
MarketingLegalPremiums and Representations Act

Using AI for first-pass review of ad claims on landing pages, flyers, and ecommerce pages under premium display and pharma laws

A pre-publication health food landing page draft was checked against the Premiums and Representations Act, pharma law, and JARO self-regulatory standards. AI automatically detected prohibited expressions with clause references, reducing legal first-check effort from half a day to 15 minutes.

Ad first-pass review: half a day to 15 minutes, with prohibited claims detected automatically and cited
|8 minRead
Use case
ManufacturingEnvironmental safetyFilings

Using AI to check whether manufacturing applications and filings meet statutory forms, content requirements, and attachments

Filing documents across multiple laws, including hazardous materials under the Fire Service Act, High Pressure Gas Safety Act, waste manifests, and air pollution facility notifications, were checked by form number, clause, attachment requirements, and filing type. AI identified defects with evidence before submission to authorities.

Pre-filing check: 1-2 days to 2 hours, eliminating administrative returns
|8 minRead

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